Invoice #231307 to Action for Youth Ernesettle

Expenses Policy for Action for Youth Ernesettle

At Action for Youth Ernesettle, we are committed to providing clear guidelines for submitting and processing expense claims. This policy outlines the process for claiming expenses, the types of expenses we cover, and the timeline for approvals to ensure transparency and efficiency.

1. Overview of Covered Expenses

We aim to reimburse expenses that support the activities and objectives of Action for Youth Ernesettle. Claims will be considered for the following categories:

• Worker Hours: Hours logged by workers for their contributions to Action for Youth Ernesettle.

• Trips and Activities: Expenses incurred for organizing and participating in trips and activities that align with our mission and objectives.

All expenses must be reasonable, relevant to the organization’s purpose, and supported by appropriate documentation, such as receipts or time logs.

2. Submitting Expense Claims

To ensure a smooth and consistent process, the following steps should be followed when submitting expense claims:

1. Submit your claim through the designated platform, ensuring all necessary details and supporting documents are provided.

2. Claims must clearly state the nature of the expense, the purpose, and how it relates to Action for Youth Ernesettle’s activities.

3. Expense Review and Approval Process

We process and review expense claims on a weekly basis. The following timeline outlines how claims are handled:

• Initial Approval by Action for Youth Ernesettle:

• Expense claims will be reviewed and either approved or rejected once a week by the designated approvers within Action for Youth Ernesettle.

• Approved claims will then be forwarded to the Social Change Nest team for further review.

• Social Change Nest Approval:

• The Social Change Nest team will process claims on Mondays, Wednesdays, and Fridays. They will review the claims submitted by Action for Youth Ernesettle and take the appropriate action.

• Final Approval on Open Collective:

• Once approved by the Social Change Nest team, the expense will be processed on the Open Collective platform by the platform administrators.

4. Communication and Follow-Up

If there are any questions or concerns about a submitted expense claim, we encourage claimants to reach out for clarification or further assistance. You can contact us via email at [email protected].

Please ensure your claims are complete and accurate to avoid delays. Missing information or discrepancies may result in the claim being rejected or delayed for further clarification.

5. Key Points to Remember

• Claims for worker hours and trips/activities are eligible for reimbursement.

• Action for Youth Ernesettle will review claims and forward approved ones to the Social Change Nest team once a week.

• The Social Change Nest team will process claims on Mondays, Wednesdays, and Fridays.

• Final approvals will be completed via the Open Collective platform.

• For assistance or questions, contact us at [email protected].

By adhering to this policy, we aim to maintain a transparent, fair, and efficient process for handling expenses. Thank you for your cooperation and understanding as we work together to support the mission of Action for Youth Ernesettle.