Invoice #197670 to Apatride Network

 This Expenses Policy outlines the guidelines and procedures for members and collaborators of Apatride Network regarding the management of expenses incurred while conducting authorized activities on behalf of the organization. It provides instructions on what expenses can be incurred and how these need to be documented, submitted, and reimbursed. 

 

All individuals associated with Apatride Network are required to adhere to this policy to ensure transparency, accountability, and the proper, efficient, and effective use of organizational funds. 

 

Only reasonable, necessary, and authorized expenses directly related to Apatride Network's mission and activities will be considered for reimbursement. Eligible expenses may include, but are not limited to: 

 

·        Time spent on specific project development or management 

·        Travel expenses such as airfare, accommodation, and public transportation (taxis are not covered when public transportation is available) 

·        Meals during events or meetings relating to work 

·        Supplies and equipment necessary for the completion of tasks 

·        Supplies and equipment necessary for the organization, hosting and delivery of activities, including, but not limited to, seminars, workshops, conferences and awareness raising events 

·        Communication expenses incurred for work purposes 

·        Conference, training, and workshop registration fees 

·        Accommodation expenses, including, but not limited to, working retreats and meetings 

·        Miscellaneous expenses relating to work done for Apatride Network 

 

Personal expenses unrelated to Apatride Network's activities or expenses without proper documentation or approval will not be considered. 

 

Expenses must be pre-approved by Apatride Network administrators before they are incurred, through internal channels. At least two administrators need to pre-approve any newly planned expense(s). Pre-approval does not apply for running expenses, in which case at least two administrators on Open Collective can confirm a submitted expense directly. 

 

To opt for an expense reimbursement, members and collaborators will need to provide original receipts and fill in the provided form with details regarding the date, location, and purpose. For services provided, an invoice will need to be filled in with all the relevant information. 

 

By adhering to this policy, Apatride Network demonstrates its commitment to responsible financial management, ethical conduct, and the effective utilization of resources in pursuit of its mission.