Invoice #150688 to BD_Collective Central Funds
Prototyping Hackathon: Community Map Group Payment for Time
Paid
Invoice #150688
Submitted by Heidi Franks•Approved by BD_Collective
Jul 19, 2023
Invoice items
Prototyping Hackathon: Community Map Group Payment for Time
£500.00 GBP
Total amount £500.00 GBP
Additional Information
payout method
Bank account
Details
********By Heidi Franks
on Expense created
Expense scheduled for payment
Expense scheduled for payment
Expense processing
Expense paid
Expense Amount: £500.00
Payment Processor Fee: £0.00
Net Amount for BD_Collective Central Funds: £500.00
Collective balance
Expense policies
Expense policies
The Network Pot can be used by anyone who is part of one of the BD_Collective's Networks once they have had agreement from the network via a whatsapp group or email.
Categories defined
Facilitation: where a network wants to cover external facilitator costs for an event, project or difficult conversation.
Bidwriting: where an organisation (within a network) develops a consortium for a specific bid. Costs covered will include co-ordination & bidwriting activity to a max of 5 days. We would not expect to cover bid writing costs for the same consortia as organisations involved would be expected to build a contingency to cover costs for future bids.
Network development: where resource is needed to get a new network off the ground or further development/growth of an existing network.
Workstream leadership: workstream is defined as consortium bids (as above), a project or strategy (associated with a network) or representation.
Additional costs: this is discretionary, but most likely to enable smaller groups to participate in network activities.
Categories defined
Facilitation: where a network wants to cover external facilitator costs for an event, project or difficult conversation.
Bidwriting: where an organisation (within a network) develops a consortium for a specific bid. Costs covered will include co-ordination & bidwriting activity to a max of 5 days. We would not expect to cover bid writing costs for the same consortia as organisations involved would be expected to build a contingency to cover costs for future bids.
Network development: where resource is needed to get a new network off the ground or further development/growth of an existing network.
Workstream leadership: workstream is defined as consortium bids (as above), a project or strategy (associated with a network) or representation.
Additional costs: this is discretionary, but most likely to enable smaller groups to participate in network activities.
The process
1. How to make a claim.
· Network member identifies activity that requires financial support (eg representation at a meeting/committee, new workstream,
consortium bid)
consortium bid)
· Shares with whole network via agreed channels (preferably whatsapp)
· Network agree activity and the requested amount
· Activity is added to BD_Collective tracker.
· Lead person can claim expenses in arrears for time spent on any of the agreed criteria (as above). You can use this template.
2. How requests are signed off.
· Request comes to the platform
· Checks made to ensure activity is on the BD_Collective tracker & fits criteria outlined (as above)
· Sign off via designated Design Team members within 10 days of request.
3. How much can be requested.
· The day rate for Collective members time will be £250 (pro rata £35 per hour).
· The day rate for a bidwriter will be up to £575+VAT for a maximum of 5 days.
· Any request will have evidence of time spent eg a timesheet/invoice and will be paid in arrears unless otherwise agreed.
4. Learning as we go:
· This is not an exact science, and we will learn as we develop, so the Design Team’s response is not scrutiny, but ensuring within agreed
criteria and activity aligns to BD_Collective values.
criteria and activity aligns to BD_Collective values.
· The Design Team will receive a financial report every month and each network will receive a monthly report of their spend. Anyone can
access the platform at any time to review spend and raise any concerns via the secretariat to the Design Team.
access the platform at any time to review spend and raise any concerns via the secretariat to the Design Team.
· The Design Team will review together the impact of the spend and suggest any adjustments that might need to be made.
FAQ
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
Collective balance
£34,249.22 GBPFiscal Host:
The Social Change Nest