Our expenses are related to the buying of teaching and workshop materials, some
salaries, for our collaborators in the framework of Big Sis related projects.
Collaborators are encouraged to only claim out-of-pocket expenses that exceed £5 per
claim.

We will approve/reject claims weekly. After we approve/reject a claim it goes to the
Open Collective Team and will be processed on working days which are: Monday,
Wednesday and Fridays.

Food and drink will normally not be reimbursed, except it is catering for our workshops,
programmes and training. We do require formal pre-approval for ALL expenses
described above; please email hello@big-sis.co, BEFORE incurring any reimbursable
expenses. *In line with the full transparency provided on our Open Collective website,
the available budget, all financial (other than incognito) contributions, and expenses
reimbursed can be viewed on these Big Sis Open Collective page.

PLEASE NOTE THE GENERAL EXPENSE PROCESS OF OUR FISCAL HOST, OPEN
COLLECTIVE UK C.I.C.:
How to submit an expense
Expenses will only be paid if there is enough income to cover the expenses within the
collective. Expenses must be documented with a receipt or an invoice and approved by
the collective admin before purchasing it.
Valid expenses are: Provider receipt Provider invoice, mandatory for large amount
Both the receipt and invoice must include the provider name, address, amount etc.
Additionally, any invoice should be addressed to OC (see host detail below), as at the end of the day, Open Collective UK is the client.

There are 2 ways to submit an expense:
1) a member of the collective pays & submits the expense (with the receipt) through
OC, this has to be approved by the admin of the collective. On the back end, OC UK will
pay back the submitter. Ideally, the receipt should be to the host name.
2) Collectives can submit an invoice to the host (via OC). In this case, the invoice must
include the mailing address and be the host organisation, and also reference the
Collective name.
If you are submitting an invoice for your work to a collective hosted by the Open Source
Collective, you'll need to submit your invoice with the full detail of the host as explained.
Host details are the following: OpenCollective UK C.I.C 75 Copsewood Road WD24
5DY Watford
You must upload a valid receipt or invoice clearly showing the total amount, date, legal
address, and what the payment is for.