Invoice #197645 to Federation
7% Management Fee
Paid
Invoice #197645
Submitted by The Social Change Nest•Approved by Reina Yaidoo
Apr 10, 2024
Invoice items
7% Management fee
£490.00 GBP
Total amount £490.00 GBP
Additional Information
payout method
Bank account
Details
********Expense created
By Reina Yaidoo
on Expense approved
By Mei Yee Yau
on Expense scheduled for payment
By Mei Yee Yau
on Expense processing
By Mei Yee Yau
on Expense paid
Expense Amount: £490.00
Payment Processor Fee: £0.00
Net Amount for Federation: £490.00
Collective balance
Expense policies
Expense policies
Federation Expenses Policy v1.0
Federation’s purpose
Federation is a collective of social purpose organisations collaborating with diverse groups across Greater Manchester on opportunities and challenges to deliver a more ethical and responsible digital city that enables all of its communities to thrive.
Purpose of the expenses policy
This expenses policy is established to provide guidelines for the responsible management of the collective’s funds. It aims to ensure transparency, fairness, and accountability in the handling of expenses.
Budget management and expense categories
All expenses must be associated with pre-approved budgets agreed through a community co-budgeting workshop in advance of spending. Agreed budgets will be confirmed on our community site.
All expenses must fall within one of the following categories:
a. Approved community activities:
Expenses related to budgets for activities or events that have been pre-approved by the group.
b. Administrative:
Expenses for group administration and communication.
c. Community building:
Expenses intended to benefit all or a majority of group members e.g. group activities such as meetups or organised walks that encourage connections and promote wellbeing.
In the event of Federation receiving funding, we will accept expense claims for pre-approved budgeted expenses such as:
- User research and synthesis of outputs
- Podcast interviews and production
- Economic/data analysis, desk-based sector research and interviews
- Design and facilitation of workshops/events and synthesis of outputs
- Participation in workshops for yourself and/or compensation for participants who are not Federation community members. Non members must be over the age of 18.
- Reasonable travel costs for individuals participating in workshops who are not members of the Federation community
- Designing/writing for campaigns, comms channels and reports
- Preparation and participation in grant management/stakeholder meetings
- Group administration and promotion services/subscriptions
Approval process
In order for admins to approve an expense request, you need to:
- Provide an invoice, receipt or ticket for the expense - you must upload a valid receipt or invoice clearly showing the total amount, date, legal address, and what the payment is for.
- Invoices must be addressed to the Social Change Nest CIC and reference the Federation collective.
- Include the agreed budget ID number in your claim - these can be found in our budget codes spreadsheet (access is restricted to Federation community members).
Federation admins will approve/reject claims once a month, on the final Friday of each month. Once a claim is approved, it goes to the Social Change Nest team for processing on their next working day, which are Mondays, Wednesdays and Fridays. The Social Change Nest cannot release funds without admin approval.
Claims that are outside of agreed budgets will be rejected.
Transparency, grant and budget management
Transparency promotes trust and accountability. By using the Open Collective platform we are ensuring transparency on income and expenditure for the group.
One or more of the nominated group admins will be responsible for representing the group at meetings relating to grant management with the Social Change Nest CIC and/or grant providers. Group members may volunteer to join, or be asked to join these sessions, if required.
Violations
Intentional or repeated violations of this expenses policy may result in members being asked to step down from the group, based on consensus of our group members. If you have any questions or concerns about claiming expenses, contact [email protected]
Amendments
This policy may be amended or updated as needed to ensure it remains relevant and effective. It will be reviewed at least annually, with all members having the opportunity to feedback on proposed changes. Agreed amendments will be communicated to all group members via the group email.
History
Version 1.0 of the expenses policy was approved by the group on 25 October 2023.
FAQ
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
Collective balance
£10.00 GBPFiscal Host:
The Social Change Nest