Invoice #198494 to I Am We Are Collective
Onboarding Fee
Paid
Invoice #198494
Submitted by The Social Change Nest•Approved by Stacey Pottinger
Apr 16, 2024
Invoice items
Onboarding Fee
£42.00 GBP
Total amount £42.00 GBP
Additional Information
payout method
Bank account
Details
********Collective balance
Expense policies
Expense policies
Expenses Policy
I Am We Are Collective
Principles
- Trust - although we ask, and need evidence and approvals this is for budgeting and financial resourcing accountability purposes. We trust you by default.
- Transparency - we will be transparent with you and our stakeholders about budgets and decisions around expenses and other costs.
- Equity - we understand and believe that not everyone is in the same boat, let alone the same ocean. We will do our best to ensure that money is not a barrier to engaging with I Am We Are Collective for those most in need of financial support.
What kind of expenses we’ll accept
Day rates for work delivery will be on a project by project basis, and may depend on external factors. Each project team is free to choose an approach to how to distribute its budget, as long as the intention remains to find an equitable budget distribution between team members. Over time we will find and name practices around this that work for our collective.
We will accept reasonable expenses for travel, materials [i.e. paint, paper, fabric], printing, food and room hire. We ask that you consider sustainable and local options for all of these costs.
In addition to this we will consider expenses for training and accommodation, we trust our team to ask for what they need and receive when there is resources available.
If you have other items you think we should add please let us know.
All expenses require a one person agreement and sign off. In cases where support is needed to clarify or confirm the expenses process, we will invite one other collective member to the process to listen and help decision making.
We acknowledge that sometimes talking about money can be uncomfortable or high risk. We work and orientate towards cultivating generous space to ensure basic needs are met for generative dialogue around difficulty.
I Am We Are Collective Commons
Between April 2024-October 2024, we will work out a commons agreement, to ensure that a percentage of income from projects becomes part of a commons pot that allows for administrative function and creative possibility.
This section will be updated before October 2024 and reviewed annually.
What do you need to tell us?
Any member of the collective can submit an expense to the collective page: by uploading a receipt or an invoice. Ideally these expenses will relate to a project budget line, and we acknowledge that sometimes it is not. In these cases we ask you to submit a short reason for expenditure alongside the receipt/invoice.
Receipts
Receipts should be provided for things that you buy for projects, or I Am We Are Collective work for which you need to be reimbursed.
Make sure that you keep the receipt. Take a clear picture of it and submit it (click on "submit expense").
A valid expense must contain the name and address of the vendor, the amount, the date, and the description of the items purchased. More info here.
Invoices
Invoices are used to pay people for a service (a vendor, a company, a freelancer). They directly charge the collective for this service. When you upload an invoice, you are considered an independent contractor or freelancer.
How often we will review expenses claims
We will review expense claims on a fortnightly basis as a minimum but will aim to review claims weekly.
What happens next
After you approve a claim, it goes to our team and we will process this within a week.
How to contact us
To contact in advance of a claim or if you have any questions, concerns or issues with the process please contact: [email protected]
FAQ
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
Collective balance
£351.71 GBPFiscal Host:
The Social Change Nest