Receipt #54907 to Melanin LunchBox Project

MHW Expense Policy

Both the receipt and invoice must include the provider name, address, amount.

Additionally, any invoice should be addressed to The Social Change Agency (“SCA” see host detail below). However, we understand that for some services it might not be possible to have a different billing address than the delivery or credit card address. We may still accept those invoices on a case by case basis. When the billing address can differ, it must be addressed to SCA.

There are 2 ways to submit an expense: 

1) A member of the MHW pays & submits the expense (with the receipt) through SCA, this has to be approved by the admin of MHW. On the back end, SCA will pay back the submitter. Ideally, the receipt should be to the host.

2) MHW can submit an invoice to the host (via SCA). If you are submitting an invoice for your work to MHW hosted by the Social Change Agency, you'll need to submit your invoice with the full detail of the host as explained. Host details are the following: Social Change Agency Ltd. 237 Pentonville Road London, N1 9NG.

You must upload a valid receipt or invoice clearly showing the total amount, date, legal address, and what the payment is for.

Our expenses are basically related to the cost of printing flyers, leaflets, posters, and local travel expenses. 

We do require formal pre-approval for ALL expenses described above; please email MHW at [email protected], BEFORE incurring any reimbursable expenses. *In line with the full transparency provided on our MHW Collective website, the available budget, all financial (other than incognito) contributions, and expenses reimbursed can be viewed on these MHWCollective pages.

How to submit an expense Expenses will only be paid if there is enough income to cover the expenses within the MHW Expenses must be documented with a receipt or an invoice and approved by the MHW admin.