Invoice #188626 to The Nejma Collective

 

Please note that this policy is evolving to reflect the evolving nature of the services The Nejma Collective provide. Please feel free to provide feedback at [email protected]. The last amendment to this policy was made on 31/01/2023 .

The Nejma Collective (NC) finances come primarily from charitable donations made by members of the public for redistribution to people in financial hardship in prisons in England Wales and Scotland. People in prison apply for financial grants by filling in our application form on our website (www.nejmacollective.wordpress.uk) or via writing to us for a hard copy. Our financial ethos is one of simple Islamic redistribution of sadaqa (voluntary charity) to those in need. 

 

NC will only accept expense requests from administrators of The Nejma Collective for now because all grant requests must be processed through our grant application forms (on our website). 

 

Administrators will mainly request expenses for payment of £65 grants to people in prison whose grant application requests have been successful. An NC administrator will usually make an expense request of £325 a week in order to pay out five grants a week. 

As the majority of our grants are paid directly through the Ministry of Justice prison payment system (https://send-money-to-prisoner.service.gov.uk/en-gb/payment-choice/), a debit card is the only method of payment we can use to pay grants. Hence, the expense requests will be made to an Administrator’s bank account and subsequently paid out to NC’s successful applicants. The MoJ website tends to allow us to make only one payment a day. 

 

In addition to grants, NC administrators will submit expense requests in order to pay for running costs (stamps for letters, paper for printing, Royal Mail freepost invoices, envelopes, etc). Such requests must include a receipt proving what the money has/will be spent on. 

 

Finally, NC administrators may sometimes make other expense requests specific to projects we run for particular individuals. E.G. a fund to pay for someone’s vocational course fees in prison, or to raise money for someone about to leave prison. Such expense requests must be accompanied with clear and specific relevant information. 

 

As NC’s services are evolving, we may well reach a place where we accept expense requests from those other than administrators, but for now this method means we can ensure that all applicants are processed in the same way. 

 

Here is a link to our grant application form: https://nejmacollective.files.wordpress.com/2022/12/nc-standard-form-dec-2022-update.pdf and a form for third parties applying on someone’s behalf: https://nejmacollective.files.wordpress.com/2022/12/nc-third-part-form-dec-2022-update.pdf.