Scope and application
This policy applies to all POTENTIAL J10:10 volunteers and other parties involved with the group wherever they may be based.
Responsibilities
All parties including volunteers have duty to get the best value for money for POTENTIAL J10:10. Expenses claims must be submitted within and no later than 2 weeks of the expenditure with relevant supporting documentation.
Itemised receipts requirements
Itemised receipts or invoices should support all expenditures. If it is not possible to obtain a receipt, the expenses claim must have sufficient information of the expense incurred and the reason for not having receipts.
Subsistence allowance and meals
The cost for meals for any volunteer will be reimbursed and where appropriate an advance will be given to cover expenses.
Accommodation
When an overnight stay away from home is involved, accommodation expenses will be reimbursed and where appropriate an advance will be given to cover expenses
Travel
The cost of travel either public transport or own vehicle will be reimbursed upon producing the relevant receipts or documents, and where appropriate an advance may be given up front to purchase travel tickets.
Telephone and communication
The cost of “business” calls made from a volunteer home phone or mobile phone will be reimbursed. Claims for reimbursement of phone bills must have a fully itemised bill attached.
IT equipment
IT equipment including laptops, tablets, phones used in any project are the property of POTENTIAL J10:10. Volunteers are permitted to use these equipment and shall ensure that they are well looked after.
For reimbursement of any IT equipment purchased, a receipt is required.
Exception
Any exception to this policy will need to be agreed upon and approved my members of POTENTIAL J10:10. There can be exceptions to the limits set out in this policy, such exceptions need to be agreed in advance by the relevant members of POTENTIAL J10:10

Contribution to Potential J1010

Contribution from TSIP

Collective balance