Invoice #206440 to right way up

Expense commitments (e.g. how much of people’s paid time are we planning for) must be agreed in advance by the steering group.  The steering group will also sign off any changes to this expenses policy.

The main expenses we will cover are for the steering group and project support team’s time.  This will typically be time spent in group sessions of different sizes.  In addition for some people there will also be prep or follow-up work between group sessions.   Everyone will be paid at the same day rate of £350 pro rata (£175 for a half day etc), although the project team may also give some time for free depending on availability and what’s needed.

We expect most meetings to be online, but if people have reasonable travel and/or accommodation costs to attend meetings in person these will be covered.  If longer meetings need food/drink these will be covered too.  (If these things need to be covered, limits on what are reasonable costs must be set by the steering group in advance.)

There will be some small running costs for the website.  There may be some costs for outputs from the project (e.g. report/videos/whatever).

The project support team (Jim, Joe, Tasha) will approve expenses on the system - we will aim to approve expenses claims within a week of them being submitted.  After we approve a claim, it goes to the Social Change Agency team (who are helping do the financial management of our grant) and they will process this on their next working day: Mondays, Wednesday and Fridays.

You must upload a valid receipt or invoice clearly showing the total amount, date, legal address, and what the payment is for.

If you’re not sure how to submit an expense or you have any questions, please contact the project support team: Tasha ([email protected]), Jim ([email protected]), Joe ([email protected]).