Receipt #125680 to stdlib
Website hosting
Paid
Hosting & Subscriptions
Reimbursement #125680
software & subscriptions
cloud services & hosting
Submitted by Athan Reines•Approved by Athan Reines
Mar 1, 2023
Attached receipts
Hosting + backup
$12.50 USD
Total amount $12.50 USD
Additional Information
Paid to
Athan Reines@kgryte
payout method
Bank account
Details
********By Athan Reines
on Expense created
By Athan Reines
on Expense approved
By Grace
on Expense updated
By Grace
on Expense processing
By Grace
on Expense paid
Expense Amount: $12.50
Payment Processor Fee (paid by stdlib): $0.39
Net Amount for stdlib: $12.89
Collective balance
Expense policies
Expense policies
We process expenses twice a week after an admin of the Collective has approved them. We make payments via PayPal and Bank Transfer (using Wise) and can only make payouts to countries served by these payment processors. You are not required to upload an invoice document (the data you submit in the expense form is sufficient), but if you would like to include an uploaded invoice, please make it out to:
Collective Name, Open Source Collective, 440 N. Barranca Avenue #3939, Covina, CA 91723, USA
INFORMATION REQUIRED ON EXPENSES:
Please refer to the documentation here for payment processing requirements on reimbursements and invoices.
REFUNDS:
If you would like a refund, please email [email protected] with the transaction #, the collective you donated to, the date, and the amount of the transaction.
General Expense Requirements
All requests must include documentation, as described below. If any of the required documentation is missing or incomplete, the expense will not be approved and will need to be resubmitted.
Expenses must include uploaded receipts, invoices, or statements that show:
All requests must include documentation, as described below. If any of the required documentation is missing or incomplete, the expense will not be approved and will need to be resubmitted.
Expenses must include uploaded receipts, invoices, or statements that show:
- The date of the purchase or estimate.
- An itemized list of charges.
Approved Expenses
The following types of expenses are eligible for reimbursement:
- Advertising & Promotional: non-conference promotional item purchases, such as t-shirts, and paid advertising costs.
- Awards & Gifts: sums of less than $300 given on behalf of the project for recognition programs and other community-building activities.
- Shipping & Delivery: non-conference shipping expenses, such as FedEx, USPS, or UPS (anything that needs postage).
- Software & Subscriptions
- Cloud Services & Hosting: cloud service and storage subscriptions, domain hosting platforms and services.
- Communication: communication platform subscriptions, such as Zoom, Slack, etc.
- Community Engagement: memberships and subscriptions to community platforms, such as Meetup.
- Domain Registration: domain registration and renewals.
- Marketing & Design: marketing and digital asset services, such as Adobe Stock, Shutterstock, etc.
- Conferences & Workshops
- Promotional: promotional items for distribution, such as stickers, t-shirts, etc.
- Shipping & Delivery: shipping for conferences or participation at a conference, such as FedEx, USPS, or UPS (anything that needs postage).
- Supplies: printing, banners, handouts, table cloths, etc.
Invoices
All contracted (and subcontracted) work is subject to prior approval. Invoiced requests must include an itemized invoice that lists the following:
- hours worked
- description of the work performed
- hourly rate
- billing date range
If you have not received prior approval, please contact an admin before commencing work.
Approved Contracted Services
The following types of contracted services are eligible for payment:
Approved Contracted Services
The following types of contracted services are eligible for payment:
- Community Management: moderation of communication channels, such as GitHub, Discourse, marketing and outreach, and event coordination.
- Consulting: expert consulting, such as DEI, survey design, etc.
- Coordination: administrative and operational support services, such as clerical or finance-related activities.
- Dev Ops: management and oversight of codebase, cloud, & other infrastructure.
- Development & Maintenance: code development and maintenance, updates, creation of new features and algorithms, testing, and bug fixes.
- Documentation: development and translation of documentation and creation of other publications.
- Marketing & Graphic Design: creation and management of marketing and design assets.
- Web Development & Maintenance: website development and maintenance.
Non-Allowable Expenses
Any expense not mentioned above requires an exception subject to prior approval. Contact an admin to obtain approval.
FAQ
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
Collective balance
$1,658.39 USDFiscal Host:
Open Source Collective