Invoice #208393 to Topaz Oxfordshire (LGBT+ Youth Group)
Storage Box
Paid
Invoice #208393
Submitted by Isaac Mear•Approved by Clara Barker
Jun 24, 2024
Invoice items
Storage Box
£13.99 GBP
Total amount £13.99 GBP
Additional Information
Paid to
Isaac Mear@isaac-mear
payout method
Bank account
Details
********By Isaac Mear
on Expense created
By Clara Barker
on Expense approved
By Tanya
on Expense scheduled for payment
By Tanya
on Expense processing
By Tanya
on Expense paid
Expense Amount: £13.99
Payment Processor Fee: £0.00
Net Amount for Topaz Oxfordshire (LGBT+ Youth Group): £13.99
Collective balance
Expense policies
Expense policies
Expense Policy
Topaz uses Open Collective (OC) to hold its money, and help us maintain transparency on how we spend money. This policy helps people who are submitting expenses, aiming to set out the process and standards, minimising inconsistency in payment requests. Any member of the collective that spent money, can submit an expense to the collective page: by uploading a receipt or an invoice.
Basic steps for spending Topaz money using Open Collective (OC):
- Someone submits an expense. There are two main types of expenses:
- Reimbursements of a prepaid purchase (with receipt)
- Invoices for paid services
- Someone from Topaz’s admin team will approve it using the OC system.
- OC Europe's team reviews it and confirms that the expense meets requirements:
- Having a valid receipt (containing name and address of vendor, the amount, the date, and the description of the items purchased. More info here.)
- A clear picture
- Amounts match
- (if applicable) Invoice is legal and correct.
- Person who submitted the expense gets paid.
Frequency: Topaz will approve/reject claims once a month, in the week that we host an in-person meet up. After Topaz approves a claim, it goes to our hosting service team and who will process this on their next working day which are: Monday, Wednesday and Fridays.
Acceptable Claims: The following is a non-exhaustive list of acceptable claims, it will be added to as the needs arise:
- Room bookings to host our meetings
- Insurance
- Food and drinks for the sessions
- Activities for the young people (e.g games/art supplies/books)
- Printing (flyers/sign in forms etc)
- Public transport from/to a meeting for volunteers or attendees
Instructions above are adapted from: https://docs.allforclimate.earth/collectives/spending-money where further details can be gained on how to use Open Collective.
FAQ
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
Collective balance
£11,407.78 GBPFiscal Host:
The Social Change Nest